We keep the books. You answer one list.
RentReel the software gives you the tools. This is the other option: we operate your short-term rental books inside it, every month, and hand you a finished set. It is bookkeeping — not tax filing, and not tax advice.
How a month actually runs
The service is a rhythm, not a help desk. That is deliberate: a predictable monthly cycle is what makes books accurate and what keeps the price sane. It is not on-demand support.
| When | What happens | Your part |
|---|---|---|
| All month | You forward receipts to a single address as they happen. Bank, card and booking-system feeds come in on their own. | Forward receipts. Nothing else. |
| By the 5th | We close what we can and send one list of everything the rules could not decide — which property a charge belongs to, what an unfamiliar payment was for. | Reply once. Usually about fifteen minutes. |
| By the 10th | Your pack: a profit and loss per property, entity totals, account reconciliation, your tax trackers, and anything still open carried forward. | Read it. |
One list a month, one reply. Anything you do not answer carries into next month and gets asked again rather than guessed.
What is included
The monthly close. Categorisation against the rules you have taught us. Receipt matching. Reconciliation of every connected account against its statement. Per-property profit and loss. Entity rollups if you run more than one. Your §469 average-stay tracker kept current, and the participation-hours tracker kept current from the hours you log. Lodging-tax totals per property. A year-end package your CPA can file straight from, and 1099 data prepared. The RentReel software is part of it — there is no second subscription.
What is not included
We do not file your tax return and we do not give tax advice. Both of those are your CPA's work, and the package exists to make that handover quick. What we do is bookkeeping, kept to a standard your CPA can work straight from.
If your books have a backlog, cleaning it up comes first and is quoted separately after we look at what is there.
What it costs
By short-term rental count, software included: $199 a month for 1 to 3, $299 for 4 to 8, $399 for 9 to 15, and custom from $549 at 16 or more. Annual is ten times monthly. Cleanup, where it is needed, is from $150 per month of books and is quoted after a review.
Several entities, a mix of short, mid and long-term doors, or more than one booking system are quoted individually rather than off the ladder — that shape of portfolio is genuinely more work and pretending otherwise would mean pricing it badly.
Opening in January
The first cohort is five clients, starting January. It is small on purpose: the whole service rests on the close being right, and the only way to know it is right is to run it for a few months at a size where every month gets real attention.
No results to show you yet, and nothing to quote from anyone — it is new. If you want one of the five, ask and we will talk about whether your books are a fit.
The cohort opens in January and there are five seats. Joining this list holds your place in line — that is all it does. It is not a purchase, it is not a seat, and nothing is charged. We will come back to you to talk about whether your books are a fit.
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